If you manage HR in a small or growing business, you’ve probably found yourself juggling more systems than you ever expected. One for onboarding. One for payroll. Another just to get documents signed.
But here’s the truth: you don’t need a separate eSignature tool, not if your HR system already has it built in.
Why small businesses start with separate signing tools
When you’re a small team, quick fixes make sense. You might send offer letters through DocuSign, store PDFs in Google Drive, and ask people to email signed versions back.
It works for a while – until it doesn’t.
Suddenly you’re chasing missing signatures, sorting through different versions, or wondering whether the right person ever signed the right file.
The problem with using multiple systems
Running separate tools for signing, storing, and tracking HR documents adds friction.
You end up:
- Paying for multiple subscriptions
- Uploading files manually into employee records
- Losing track of who’s signed what
- Risking compliance gaps when something gets missed
Standalone signing tools aren’t the issue, they’re just not designed for HR workflows.
A simpler way: built-in eSignatures in HR Partner
HR Partner includes secure, built-in eSignature functionality, so you can send and sign HR documents directly inside your HR system.
- No integrations, no extra apps, no per-signature fees.
- Send employment contracts, offer letters, and policy acknowledgements straight from HR Partner
- Track progress in real time and get automatic notifications when a document is signed
- Store the completed copy automatically in the employee’s record, alongside everything else
And because HR often needs more than one signature, for example, a new hire and a manager, or two directors – HR Partner supports multiple signers on the same document.
Each person gets their own secure signing link, and you can see exactly who’s signed and who hasn’t.
Perfect for remote, hybrid, and multi-location teams
Whether your people are in the same office or spread across time zones, HR Partner’s eSignatures make it easy to keep everything moving.
New hires can sign before their first day, managers can approve from anywhere, and you can stay compliant, without chasing paper.
- Secure, compliant, and environmentally friendly
- Every signature in HR Partner is encrypted, date-stamped, and stored securely, giving you a complete digital trail.
- It’s faster, safer, and more sustainable – no printing, scanning, or filing needed.
So, do you really need a separate eSignature system?
If you’re using HR Partner, no you don’t.
It’s all built in.
You can handle employee records, onboarding, reviews, and eSignatures in one simple system designed for small and medium-sized businesses.