job application form

When you’re tasked with creating a job application form it can be daunting, and knowing where to start can be difficult. You need to be able to attract the best and brightest if the business is going to grow, but at the same time, you don’t want the HR department to get a reputation for unintelligible forms. Striking the balance between ease of use and capturing detail is what really matters here, so let’s take a look at how you can make it

Why is the application process going online?

In today’s interconnected world you can do just about anything you want with the palm of your hand. The days of phoning up recruiters, waiting for callbacks, and then getting CVs to the post are long gone. These days, applicants want to be able to search for new opportunities in the evenings, or on their lunch breaks, and that means your application process needs to be online.

Will your applicants be put off by online submissions?

Absolutely not, in fact, you’ll find quite the opposite. Applicants want to be able to take care of their submission at a time and place that suits them, and online submission gives them near-total freedom. By going online you’re opening the business up to more applicants than ever before, which is only going to increase your chances of hiring the best and brightest. Let’s take a look at the best practices of creating online job application forms.

Use a standard template to get things moving

Now that you are ready to get started, a quick search for some standard templates is the way to move things forward. There are plenty of them out there, so don’t spend ages trying to figure out which one is perfect for you. You’re going to have to make some modifications and refinements to anything you find, so accept it, and move forward.

Include a field for the applicant to attach their resume

You want to make it clear that the online form is the one-stop-shop every applicant has been looking for. A prominent drag and drop box where it’s clear the resume or the CV needs to be placed in is the way to achieve this. Then they’ll instantly know the only other thing they have to do is fill out each of the required fields on the rest of the form.

Source: HR Partner

Highlight mandatory fields so they’re never missed

Mandatory fields are obviously important, so make sure they’re clearly highlighted all the way through. You can set the form so it cannot be submitted when any such fields are left blank, and that’s certainly something you need to do. There’s nothing that will slow the recruitment process down than having to have a few of your members of staff chasing for key details from incomplete applications.

Keep everyone in the loop

Keeping everyone involved in the hiring process in the loop is one of your key jobs as the HR manager. By setting each complete application to be automatically forwarded to the emails of everyone involved, you can make it easy for everyone to collate applications as they go. Ideal if you want to avoid any last-minute panics the night before the interviews are set to take place. If you use a decent Applicant Tracking System (ATS), this should automatically keep your recruiting team informed.

Create a style that fits the audience

There’s no use adding lots of complicated and technical language if it’s unlikely to be understood by the type of applicants you’re looking to attract. Keep your language simple, and your choice of words relevant, and you’ll be able to create a text that connects with everyone.

Specialized fields like multiple choice questions are worth a look

If you want to have a simple screening process built into your application form, why not add a couple of subject-specific questions near the end? Ask for definitions of a couple of key terms and you’ll be able to weed out anyone who has clearly applied for a role they’re not well suited to. Remember, this is just a little bit of screening, it doesn’t have to feel like an exam.

Source: 123FormBuilder

Make sure there are logical flow and structure in your form

Ask any of the paper writing sites out there what the best way to confuse people is, and they’ll tell you all about the pitfalls of a poorly thought out structure. If your form chops and changes every 2 lines then it’s going to be hard for any applicant, no matter how bright they are, to make sure they cover all the bases. Think about how to make it simple and easy to follow, and it’ll make it easier for other staff to look over the applications too.

Avoid unclear sentences that cause confusion

Given the topic of this subsection, we could just leave it at that. The point here is that the fewer words you can use to get your point across, the better.

Proof everything so there are no grammatical errors

There’s nothing worse than realizing you’ve been sending around a document that’s riddled with errors and typos. Taking time to check everything you put the company’s name to is the right way to go here. Make sure you show it to someone else as well. They’ll have that little bit of distance from your work which will make it easier for them to highlight errors and inconsistencies.

Avoid overly personal questions that will put some candidates off

There’s no reason to try and get to know someone at this point — that’s what the face-to-face interview is for. Avoid questions about relationships, hobbies, and lifestyle choices. All they’ll do is make your form put off some of your most able candidates.

Include key dates and deadlines to add clarity

One of the great things about online submissions is applicants feel like they’re making progress. Add the key dates and deadlines to the bottom of the form so they are ready and waiting to take your call, and you’ll find you have far more people turning up for interviews. It’s such a little thing to include, but you’d be amazed at the number of businesses that assume candidates are happy to wait indefinitely.

Keep everything up to date on a rolling basis

The final thing you need to do is keep everything up to date. There’s nothing more self-defeating than an application form that’s out of date. Periodic reviews are the best way to combat redundant files, so schedule one in the moment the application form goes live.

Final Thoughts

Now that you’ve heard all about how to create an online job application form that will work in the best interests of the business, it’s on you to make it happen. Bring the other members of the HR department up to speed with what you’re trying to do, and they’ll be able to help you achieve it. Perfect if you want to enhance your reputation as a professional that can really make a difference to your company.

Daniela McVicker is a career coach and an editor at Top Writers Review. She’s also a business communication coach, helping future job applicants and employers to write effective business emails.

Qualities to look for in new employees

At some point in time, most companies will need to expand their team and build out departments. Reasons for expanding and hiring new employees vary. Whether the company is becoming more innovative with team culture,  looking to bring in new and refreshing management styles, or the business is simply growing, new hires are a necessary part of the process. It is very common for hiring staff to put an enormous emphasis on picking the candidate with the best personality. Instead, recruiters and management teams should invest the time and dig deep in order to attract top talent within a respective industry. Regardless of the position, there are certain qualities that management should look for when considering onboarding a new team member.

Understands Company’s Mission 

When job seekers are looking for employment, applicants are quick to glance over a company’s core values on their About Us page. Sure, including buzz words from a company’s mission statement will sound great on a cover letter, but by no means does that equate to the applicant actually possessing the company’s core values.

New applicants should be mindful of a company’s values and be able to explain how they plan to apply them to daily duties and responsibilities. Instead of managers simply asking applicants to which company value is their favorite, managers should push these types of questions a little further. Challenge the applicant by asking, “Which value would you anticipate struggling with the most and how would you plan to mitigate these issues?” Managers should look for applicants that are not only willing to engage with a company’s core values but are also clever enough to use them to complete their work regularly. 

Be Consistent…and Humble.

A manager’s dream would be to have all their employees understand their individual tasks and be able to produce consistent results time and time again. While also providing consistent results, a real standout employee will have humility as one of their main qualities. 

When entering the interview process, applicants think it is crucial to look their finest by only providing examples of their best work. While highlighting one’s accomplishments is great, some applicants can come off too strong when only describing their successes and not touching on any areas in which they could improve. This indicates they may get caught up in their individual accomplishments rather than the success of the company as a whole. 

Almost always, there is a way to spin negative experiences into positive lessons to learn from. All applicants have gone through difficult work turmoil. Instead of opting out and throwing in the towel, much can be learned by working collaboratively with others. Humble employees will speak more to the contributions from others and how they were able to overcome a difficult time together. 

Be Approachable and Reliable

Being curious about others’ success is a great quality to look for in new employees. The more willing new employees are to volunteer their own time to their colleagues’ success, the more approachable they will become. Having this vital support will help to alleviate work stress and make for a more cooperative environment. Colleagues will be intrigued by this type of involvement within the workplace and be inspired to do the same.

It is safe for new employees to be soundboards for their colleagues, but employees should never turn this opportunity into a time for gossip. When professionalism is maintained, employees will begin to look to each other as reliable resources to turn to for advice and support. However, some employees might want to lean on leaders an excessive amount. It is advised to know when to pump the breaks and keep the positivity flowing so no one gets worn down. 

Works Autonomously

Who doesn’t love a go-getter with a can-do attitude? Just give them the right resources- and off they go, solving every problem that stands in their way. Working autonomously means cutting out unnecessary communication and taking the lead with minimal guidance. Managers love to see this quality in new employees when done correctly. 

If new employees can prove they have worked autonomously successfully in the past, they should then have free rein to act on their own authority. This is if and only if they can accurately compute their workflow data back to managers. 

Managers want to know how to track their employee’s success and how employees plan on tackling projects. If employees are able to maintain their drive while also documenting their process, they should have no problem with executing their own success.

High Sense of Self-Awareness

Being self-aware is not only beneficial to have outside the office, but great employees bring this trait into their professional life, as well. Having the quality of being self-aware is a balance of both patience and confidence and is critical for an individual’s reputation, growth and daily progress in the workplace.

Self-aware employees are likely to be open-minded and embrace new thoughts and ideas. These characteristics help to smooth out any bumps that can occur while implementing new processes. Employees who are more self-aware are more sympathetic and willing to work with and help improve other colleagues’ shortcomings. 

Considering the perspective of other’s takes time but is vital if new employees desire to build their synergy. Simply taking the time to understand where another colleague is coming from will help implement more self-awareness in the workplace. 

Hard Working and Enthusiastic 

Managers want new employees who are ready to work and remain positive and enthusiastic even while tackling challenging tasks. All too often, managers are tempted to hire mediocre employees due to a minimal number of applicants. When interviewing, hiring managers should see that applicants that have astounding can-do attitudes while also hitting deadlines and consistent results. 

In positions that may require employees to be remote much of the time, like property management, hiring someone willing to work hard will give you confidence knowing the job will get done without having to give constant direction.

Bottom line, hard workers are ready to roll up their sleeves and get to work. Positive attitudes are an amazing asset to have around the office, but hard-working employees are essential. When deadlines are approaching quickly, some colleagues feel obligated to help at the last minute. Instead, you need someone who will be enthusiastic to take on the work when first assigned and who won’t give up until it’s completion.  


When recruiting staff, companies should put a greater emphasis on seeking out professional qualities over personality or technical skills. Management should take the proper amount of time to seek out the top talent in the industry. The qualities described above should help managers consider the best candidate in their hiring journey.

Turnover statistics why employees leave
Employee RetentionGuest PostRecruiting

More often than not, it’s considered a loss every time a skilled yet unhappy employee decides to leave the company for any reason. It takes time and resources to find a replacement, which creates a temporary void that needs to be filled and may affect the whole operations of a business.

As a responsible business owner, manager, HR professional, or recruitment agency, you must know the reasons behind high turnover rates so you can mitigate the situation. You wouldn’t want to be that company with that kind of reputation. Potential applicants (and your competitors) may even think there’s something wrong with how you run things.

With millennials making up the majority of the current workforce, it’s deemed prudent to know what makes them tick, so you can make the necessary adjustments. By doing this, you can help them reach their full potential and keep them from leaving their jobs. Here are 10 important statistics to help you understand why employees leave:

  1. 80% of employees leave due to bad hiring decisions.
  2. It takes up to two years for a new hire to match the productivity of a tenured employee.
  3. According to a survey, 31% of 1,000 employees quit in their first six months for different but avoidable reasons.
  4. Companies that support flexible hours and remote working conditions have a 25% lower employee turnover rate.
  5. 65% of employees believe they can find a position offering a higher pay, which gives them more confidence to leave their jobs without fear.
  6. Over 50% of global companies have a difficult time addressing employee retention.
  7. For more than two years, 10-20% of an employee’s salary goes to training.
  8. 50% of employees voluntarily leave in the first two years of employment.
  9. Management transparency generates 30% better retention rates.
  10. 46% of HR managers believe that employee burnout is the reason for half the company’s workforce turnover per year.


How Would a High Turnover Rate Affect Your Business?

A high employee turnover rate will have adverse effects in many areas of your business. When one leaves, the remaining team members are likely going to pick up the slack. This could lead to overtime requests and some delays in their deliverables. Ultimately, this would incur more costs for the company.

If employees are aware that their co-workers are leaving, this may also affect the overall morale of the workplace, prompting others to question their loyalty to the company and think of finding better opportunities elsewhere.

The stress caused by a high turnover rate may lead to lowered productivity in the remaining teams, which can cause more complications in the work environment. Being overworked to compensate for the absence of the former employees would likely affect their health, leading to absenteeism that may cause detrimental effects in task delegation.

All these factors could create a domino effect and cause more employees to leave, so you’ll have to implement quick and efficient recruitment processes that would help avoid creating unpleasant drama that adds stress to the workplace. Always keep in mind that your workforce is your company’s most valuable asset.

If only all your valued employees would never leave the company, it’s going to be easier to steer your company to success. However, this only happens in a perfect world, so there will be those who will leave to search for better opportunities that will be good for their career growth.

It’s going to be your job to create an ideal work environment that promotes a positive workplace where your employees can reach their full potential. Make sure to keep an open mind and be humble enough to realize and work on your weaknesses. Only then would it be possible to retain people and have them work for you for as long as it takes. To help you with that, check this infographic by Manila Recruitment:

This is a guest post by Melanie Alvarez.

Mel Alvarez provides fast, convenient advice to high-growth, innovative teams with specialized recruitment requirements in the Philippines. She also connects top-level candidates to Manila Recruitment’s placement services, through social media and digital channels. As a leading member of the client services team at Manila Recruitment, Mel is passionate about helping clients solve their executive, expert and technical recruitment needs in Manila’s dynamic job market.


In today’s competitive talent market, finding creative ways to recruit candidates online is more important than ever.

Everything around the employee experience is now being streamlined by digital methods and tools, which means that the recruitment process has also evolved. It’s true that candidates today are plugged in, and savvy employers know that recruiting candidates online will get them the best exposure and ultimately bring more talent through the doors.

But you may be wondering: How can employers go about recruiting candidates online in the most effective way? How can they rise above the noise?

Luckily, there are a number of creative ways to recruit candidates for your company — so to save you time, we’ve compiled these ten tips to help you find and recruit employees online. Follow these steps and you’ll be well on your way to securing more job applications (you’ll be swimming in them)!

1. Run a Creative Ad Campaign Targeted at Employees & Potential Recruits

One idea is to run a creative, interactive ad campaign on Facebook targeting both employees AND talent/potential applicants.

The trick here is to include one perk/benefit/mission that makes your company unique. That benefit will be the main focus of the ad.

In the ad itself, make sure you include a link to the jobs page of your website so that all clicks are routed to the application page. You can even offer existing employees the chance to win a gift card for interacting with the campaign.

Why involve current employees in the campaign, you ask?

By encouraging interested employees to comment and become a part of the discussion, their friends will see testimonials and notice that you’re hiring. Plus, you’ll get extra views and maximum exposure because the friends of your employees will also be able to see the post as they interact.


Recruitment ad campaign Facebook

Of course, you may be wondering: How should I go about creating Facebook recruitment ads that specifically target the right audience? How can I be sure it gets in front of the right people?

First, in your Ad Set, you’ll edit the settings so that it targets current employees of your company as part of the audience. You can do this in the Ad Set by selecting Demographics -> Work -> Employers -> Your Company to type in the name of your company.

Next, we’ll want to also make sure that the ad is seen by non-employees — and we only want to target non-employees that specifically have the skills we’re looking for.

So let’s say you’re looking for a UX designer. As you’re creating the Facebook ad campaign and filling in the Ad Set details, select the type of experience you’re looking for in the form of job titles, interests, or education.

And don’t worry, you can list as many job titles or interests as you want (but the more specific you are, the better)!

Facebook hiring campaign recruitment

In the above example, this would mean that both existing employees AND anyone who has worked as a UX Designer would see the Facebook ad. This is exactly what we want. This way, you can start a campaign that involves both your employees and potential recruits (and your ad will get way more engagement).

2. Write Guest Posts That Reference Your Company Culture

We all know that promoting open job listings on your own website is always a good idea, but how do you reach out to other audiences for additional exposure (especially if you’re on a tight budget)?

The good news is that it’s very possible. If you’re looking for a way to reach even more potential candidates without spending a dime, you can start by guest posting on other relevant blogs and linking back to your company’s career page.

Here’s how to make that happen:

-Find a relevant website that targets your ideal candidate. See if they publish guest posts (they might have a link to a page for contributors, or you can browse some of the authors on their blog to see if there are any bloggers from outside of their company). You could also try a Google search along these lines: “Company-name-here guest blogger” and see what comes up.

-Once you’ve verified that they do indeed accept guest posts, brainstorm a few article ideas that could work for their blog. For example, you could write an article about unconventional employee perks or a piece about company culture where you offer up a few examples from your own company. Make sure the article findffers value to their readers while also highlighting what makes your business unique.

-At the end of (or somewhere within) the article, add a blurb saying that you’re hiring. Include a link to your company jobs page where they can find open positions.

-Send the article to the blog’s editor for review. You can likely search for the editor’s name, or browse LinkedIn and a tool like Email Hunter or Find That Email to figure out who to contact. Be sure to follow up if you don’t hear back. If you don’t hear back from them within two weeks or so, you can always contact another blog editor from a separate website.

-Help promote the article once it’s published. After that, sit back and watch the applications roll in! If the website you’ve chosen gets a decent amount of traffic, chances are, you’ll see a fair amount of new applications come in over the next few weeks.

3. Add a “We’re Hiring” Link to Your Support Team’s Signatures

Does your company offer email support or general assistance? If so, ask your staff to add a blurb to the bottom of their email signatures with a link to your job listings.

we're hiring email signature

Want to track the results? You can easily track link clicks by using a link (you can register for free). Then whenever you sign in to your account, you’ll see a dashboard with the number of clicks your link has received. This can be pretty useful, especially if you enjoy analytics!

Remember to give it some time before expecting to see results from your signature. One day isn’t enough. Traffic from email signatures can take days or even weeks to make a visible impact, depending on the number of emails you receive and respond to.

This email signature trick takes almost no time at all — this tactic is so effortless that you could implement it as soon as today!

4. Send a Message to Your Email Subscribers

If you have a blog list of loyal email subscribers who’ve opted in to receive news and updates from your company, why not send them a quick message about your open positions?

The trick here is to keep the message short and sweet. This is also a great time for your HR & marketing teams to work together to craft an amazing message (or, if you’re still growing and don’t have a marketing team yet, you may consider contracting out a copywriter to help you write the perfect email copy).

The email itself should highlight the benefits of working at your company, along with a link with more information on how to apply.

The most difficult part will be getting people to click on the link — you’ll need to list persuasive reasons why working for your company is great (something that will actually prompt them to take action). That’s where the copywriter comes in!

After you’ve sent out the email, you can re-use the copy on your company’s job page or other recruitment materials.

5. Search for Portfolios Using Relevant Keywords

You might be surprised by how many qualified candidates have digital portfolios floating around online. You can find these portfolio websites by using Google to search for relevant keywords:

recruit candidates online


And the best part? Many of these individuals have “Contact” pages on their portfolio websites with different ways to get in touch.

The key is to reach out to them with a super personalized message highlighting something you found interesting about their work accomplishments or portfolio. This will let them know that you’re not just sending out email blasts to everyone and that you are, in fact, messaging them individually (because you are!).

Now this part is where many employers drop the ball: If the person is already employed, don’t let that deter you. Just focus on starting a conversation and see where it goes. Who knows, you might find that they’re looking for a change.

However, if they’re not looking for a career change, be sure to stay in touch because there’s always the chance that they could change their mind in the future. It’s all about persistence.

6. Post Your Company’s Positions to Major Job Boards

There are many powerful job boards out there like Glassdoor and Indeed that will help you get your job listing in front of a large audience. In addition to providing free listings, they also have premium options that can help you get even more views if you’re looking for a boost.

If you utilize HR software at your company, there’s a chance it may already integrate with these job boards out of the box.


HR software job boards
[Example of HR Partner’s job board integrations]

7. Send Your Employees Pre-Populated Tweet Links to Make Sharing Easy

It’s not just HR that should be sharing your company’s jobs. When you get the whole company involved, magic happens.

Since the most successful hires tend to come from employee referrals, why not ask your staff to share your open jobs with their networks? You can email them links that make it easy to share (see below), or make a company-wide announcement.

Participating could be as simple as an employee sharing a post about open job listings on LinkedIn, or re-tweeting a “we’re hiring” message on Twitter.

To make it even easier for your employees to share news about new roles opening up at your company, consider messaging your employees with a pre-populated link to a tweet. If they decide to click on it, a tweet will automatically pre-populate with the information you provided (making it ridiculously easy for them to share — they just have to press one button).

recruitment tweet

Check out the below example to see the formula for this pre-populated tweet (feel free to replace the existing text with your own, then add it to your address bar to test it out).

Here’s an example of what you would link to:'re+hiring+UX+designers+@mycompany!+Details+at:+

The easier you make it for employees to spread the word, the more shares your job listings will produce (and the more employee referrals you’ll see).

8. Let Your Employees Know Where They Can Leave Honest Glassdoor Reviews

Think about the last time you bought something on Amazon. What steps did you take before you purchased the item? Chances are, you took a peek at the reviews before buying — so why wouldn’t potential candidates do the same?

The truth is that candidates regularly do their own due diligence when applying for jobs.

It’s not a matter of if, it’s a matter of when.

So, embrace this trend by encouraging employees to leave honest reviews of your company online. Sites like Glassdoor have sections specifically for employee reviews.

The key here is to ask for honest, authentic reviews. When leaving reviews, employees can remain anonymous, and you want to ask them to be upfront because you’re looking for the best possible match.

Encourage your employees not to hold back in their reviews.


Well, let’s say your company culture is fast-paced and intense. This could be seen as negative to some, but positive to others.

In all reality, an employee leaving a brutally honest review can be a powerful thing. It will help ensure you’re attracting candidates that are seeking out the same type of atmosphere (and those who aren’t a good fit won’t bother applying).

9. Go Where Your Candidates Hang Out

Think about where your ideal candidate might go online to learn and chat about their profession. Check out those websites and if you find someone you’re impressed by, you can always message them to gauge their interest in your open positions.

Here are a list of communities to get you started:

Developers – Github

Designers – Designer News

Marketers –

If your ideal candidate doesn’t fit in to any of these categories, you can always try Quora. On Quora, people share knowledge about a wide range of topics and professions on a regular basis.

Remember that before engaging with any community, it’s important to look around and explore the community for a bit so that you can get an idea of how it works and don’t burn any bridges (nobody wants to be the crazy imposter!).

10. Scour LinkedIn & Ask for Warm Introductions

Of course, we couldn’t wrap up this article without mentioning LinkedIn. Aside from publishing your jobs on LinkedIn, it’s also wise to browse the site for 2nd-degree connections (who knows, some of those connections may end up being your next rockstar hire!).

If you find a 2nd-degree connection that looks promising, reach out to your mutual contact and ask for an introduction. Warm introductions will ultimately get you much further than cold messages.

Better yet, you may find that some of your current employees have talented connections!

Now it’s Your Turn to Make it Happen.

Have you tried any new recruiting tactics as of late? We’d love to hear from you — share your experiences in the comments below!

Interview Scorecards to identify talent

Nothing is worse than being wrong about a new hire and realizing that you hired the wrong person. It costs time, money, and brings down the whole team.

Or maybe you made a great hire, only to realize that it was more difficult than you thought to repeat and find other A-players.

But you know what’s also pretty frustrating? Not knowing what went wrong in the decision-making process leading up to the hire.

The best managers have processes in place and know that hiring isn’t just a game of chance.

Although there is always some element of randomness, people who have been hiring top talent for years have specific processes in place to assist them in making quality hires consistently.

Even despite these processes, HR managers and recruiters also know that there is no silver bullet and that even the sharpest hiring managers can make hiring mistakes.

The truth is that even though there is not a magical way to make sure 100% of your new hires are great. However, having solid practices in place will help significantly increase your chances of hiring an A-player.

After all, it’s all about building a repeatable hiring process that will help you win top talent again and again.

Savvy recruiters know that consistency is key when it comes to hiring A-players, which is why resources that promote consistency, like interview scorecards, are on the rise.

interview bias interview scorecards

Carlie Smith, Head of Talent at OpenView Venture Partners, says that interview scorecards help hiring managers make more quantitative decisions so that they can successfully avoid relying solely on gut feelings.

With applicant scorecards, you can define a set evaluation criteria and provide a rating on a scale of 1-5 with a place for notes.

Let’s dive right in. In this article, you will learn the top reasons why scorecards can help give your hiring process consistency and structure (so that you can hire more A-players).

1. Interview scorecards help promote unbiased decision-making.

Let’s face it: We all have days when we’re not feeling our best — we’re only human, after all. Therefore, it’s important to find a way to make sure that those “off” days don’t impact our hiring decisions.

If you are able to acknowledge that people can be biased (and make an effort to avoid emotional decisions in your hiring), you’re already ten steps ahead.

emotional hiring

Unless your name is Spock, chances are you’re probably not 100% immune to making emotional decisions.

For example, a hiring manager may feel more excited about one candidate over another even though they have the same qualifications.

Or take this real-life example: According to one eye-opening study, judges were more lenient in their rulings in the beginning of the day and directly after their lunch breaks.


So, now that we know humans aren’t immune to making biased decisions, what can we do to avoid it?

Well, it all starts with keeping accurate records of your processes.

Maintaining an interview scorecard to evaluate job applicants is one of the simplest ways to help you keep track of the required skills and desired qualities in a role — and since every candidate is evaluated based on the same set of criteria, it helps you stay unbiased and quantitative.

As Ben Dattner of the Harvard Business Review points out, humans can be biased and emotional when hiring. The best thing you can do is acknowledge this and take the necessary steps to prevent emotional decisions from happening in your company by putting the right processes in place.

For example, you may look at your team’s scorecard review of two different candidates, only to find that the candidate you originally preferred actually met fewer requirements. After reviewing the scorecards, you might re-evaluate and perform another round of interviews.

2. Scorecards help keep your whole team consistent when making hiring decisions.

Candidate scorecards are a great way to keep yourself honest about what matters most for any given role. It also helps keep you and your team on the same page at all times.

Evaluating candidates in this way will help your team think through their candidate preferences and get super, super specific about their feedback throughout the hiring process.

Rather than a colleague saying, “This candidate is the best so far,” without any further explanation, they will instead be encouraged to back their opinion up with specific details supporting their case.

candidate scorecards

Example of candidate scorecards with built-in team collaboration

With hundreds of applications and weeks (or months) of interviews, it’s more important than ever to collect your team’s feedback and to keep it all in one place.

That way, all of the decision-makers can weigh in and go back and review each candidate’s qualifications to ensure that those who are qualified are quickly moved up the hiring pipeline without getting lost in the shuffle.

3. They help you find A-players by building a repeatable process.

Have you ever wished you could clone a top performer at your company?

I know I have!

The best way to make another successful hire is to look at the qualities of your top performers and find commonalities — then hire for those traits when relevant.

Creating a list of desired qualities for every role in your company means that you will be able to build a repeatable, scalable process that will help you identify top talent for years to come.


Let’s say you made a great hire earlier this year and you’re now looking to hire more A-players.

Since your last hire ended up working out and being a top performer, then surely your next hire will be just as great, right?

The answer is maybe, and your chances are much lower if you don’t have a process in place.

Let’s consider this: How much better would you feel if you had reassurance that the same winning process could be repeated?

The key to this is keeping records, creating lists of desired qualifications, rating candidates based on these qualifications, and making notes throughout the interview process in order to stay consistent.

After all, how can something great be repeated if there are no documented processes in place?

4. Scorecards can help prove that you’re complying with employment law.

If you ever need to support or defend your hiring decisions, having records of the system you use to evaluate candidates fairly can sometimes help your case. This will help you prove that you evaluate all candidates for the same set of requirements.

The more records you have of what went into your hiring process (or why you made a hiring decision), the better — even if only for peace of mind.

Even if you don’t need those records now, there’s always a chance you will need them in the future.

5. Scorecards will help you avoid guesswork & stay organized when hiring.

Even though the hiring process can be chaotic at times, candidate scorecards can help you bring everything together and make sense of it all.

Rather than having to rely solely on memory (I’m pretty sure we all have enough to remember as is!), scorecards will help you keep your candidate evaluations consistent and easy to find later.

In turn, this helps you compare applications fairly, identify common themes, and increase the rate of successful hires for your company.

One bad hire can cause significant damage to a company’s morale, while one awesome hire can make a big impact for the better.

Using scorecards throughout your hiring process will help you identify those winners and hire even more of them!

Are you looking for an interview scorecard template? Grab your free download below.

interview scorecard template

How to write a winning job description

Your company is top notch and you’re looking for top notch employees. A new position just opened up and you need to fill it soon. You know that this position would be perfect for the right person, and the benefits are competitive. 

So you create a job description, publish the listing, and wait. The applications start to roll in, but there’s one big problem: None of the applications have fulfilled the requirements listed, and even worse, it appears that many of the candidates didn’t even read the job description!

Sound familiar?

If you’re not getting high quality applicants, it may be a sign that it’s time to write a brand new job description. With these tips, you’ll find out how to give your job listing an edge so that you can attract the best applicants around.

1. Research each individual job website

Visit the website where you plan to post the job. Browse a few of the other job listings and check out your competition. Doing this will help you write a job description with your audience in mind.

Studies show that an overwhelming number of job seekers – as much as 45% – use their mobile phones to search for job openings. This tells us that there are a growing number of non-readers, skimmers, and browsers in the workforce.

The result from analysis done on the current labor market says that Generation Z is entering the job market seeking experiences and are more receptive to visuals than text. The recruitment industry and forward-thinking HR professionals should be aware of this when crafting effective job posts.

2. Don’t be afraid to show off your company’s personality

Find that fine line between interesting and weird. Start by omitting the company history – the interested applicants can (and should) be able to find this information with just a few taps of their keyboard.

Instead, use that space for a winning description. The listing should be divided into clearly labeled sections: Job responsibilities, ideal qualifications, what the company offers, and the application process.

Please, avoid an endless wall of text – the information must be easy to digest. Instead, organize your thoughts with subheadings and bullet points. Be concise and try to avoid dry sentences that start with, “A qualified candidate will demonstrate…”

Believe me, overused descriptions like this will make your readers yawn.

Instead of saying that your company is looking for candidates who are “passionate” and “results-driven,” provide examples of what success means for the specific role.

The more examples you can provide, the better.

3. Know the difference between a job listing vs. job description

Although similar, a job listing and a job description are about as different as product advertisements and product user manuals!

Think of the job listing as the sales call; you’re trying to get the best applicants to click the “Apply” button. The job description, on the other hand, is an internal document – its purpose is to clarify the role.

Of course, you don’t want to write a novel, but you don’t want a one-liner either. It can be challenging to balance brevity and detail (trust me, I know). To make things easier, work with the hiring manager to understand more about their specific requirements. Be honest about what the job entails – if the job involves working late hours or dealing with angry customers, be upfront and say so.

Find the positive in the negative and present a fair trade-off. For example, Peace Corp ran a recruitment campaign in 1961 and said that the right candidates must have a “strong stomach,” but that the work would be really great for the world. Candidates want to know the harsh details upfront so that they don’t waste time.

4. Choose an attention-grabbing title

Since the job listing is essentially a sales pitch for your vacancy, the pitching starts with the title or tagline. But how do you craft a tagline that’s attention-grabbing?

Consider leading with an interesting fact in the title, then creatively direct their attention to the recruitment portion of the listing.

Take this example:

job listing examples

The above example is an eye-grabbing tagline used in an old recruiting ad by The Nation’s Stations.

Just imagine that your title is the subject line of a marketing email – it is designed to inspire the reader to click on the message and read more.

5. Describe why your company is (truly) a great place to work

An effective job listing should be interesting and clearly present the company’s major selling points. Simply put, an excellent job listing answers the question: “Why is this a good job and a great company?”

In this particular section of your job listing, it’s important to put your best foot forward (without sounding arrogant).

We have all seen that job listing that says “Our company is the best and largest in its industry” and, of course, they make it sound like people line up for the chance to interview with them. OK, while they may not say this word-for-word, that’s how some of them come across – and at least to me, it can be off-putting. If a company sounds too good to be true in the job listing, then this will generally only attract unrealistic, gullible, non-performing candidates.

6. Clearly define required skills AND preferred skills

Okay, so you have grabbed the readers’ attention with your catchy title and convinced them that they want to work at your company.

Now they have to see whether or not they are capable of the job tasks – both physically and mentally.

This is where you clearly distinguish between the “must-haves” and “nice-to-haves” by stating which skills, work experience, education, or certifications a candidate must have to apply for the job (and which ones will win them bonus points). This is also where the applicant figures out if this role is right for them.

Whatever you do, try your best to avoid using company jargon or technical terms that aren’t widely known or you could lose some good applicants. If you’re not sure whether you have included industry lingo, ask a friend working in the industry you are recruiting for to look it over and give you their feedback.

7. Write about your company culture

Your job listing has ticked all the boxes with the reader up until this point, except one final (and important) section – and this section is all about your company’s personality and culture.

You don’t want to outright tell them what your company’s personality is. The trick is showing it to them with words that reflect your company or department’s culture.

For example, you can’t claim to be the most exciting and creative PR agency in the country and have a formal, old-fashioned job listing. The job ad should convey the company culture so that it can be used as a filter once the applications arrive. That way, if you choose, you can filter out the applications that aren’t a good culture fit.

8. Create a compelling call to action

All job listings should end with a call to action. What do you want readers to do next? How can they take action?

Here’s how to get it right: Don’t just ask for them to send in their resumes. That makes the application process too easy. Instead, include an assignment in your job listing – one that’s easy for the right candidates to understand.

For example, if you’re looking to hire a customer service representative, you might ask candidates to make sure their cover letter includes a description of a difficult situation involving a customer and how they would handle it. The qualified candidates will have the experience to share and will be excited to have a chance to stand out from the crowd, while the casual applicants will probably not bother putting in the additional effort required.

9. Proofread, proofread, proofread

Flawless grammar, perfect spelling, clear sentences and organized paragraphs? Yes, please! Once you’re comfortable with the full content of your job listing, it’s time to revise it with an emphasis on readability.

And after you’re finished proofreading, get a second pair of eyes to go over it, catch the typos that your eyes got used to and to make sure the job listing is clear.

Creating a clear and specific job listing will take some of your time and maybe other resources as well, but it’s worth it because people will always be your company’s greatest resource. In doing so, you’ll reduce the number of unqualified candidates and increase your chance of hiring the right team members quickly — all thanks to writing a great job listing!

A question for you:

How have your job listings performed? What has worked best for you? We’d love to read your thoughts below.

Recruitment best practices

It’s no secret that recruiting talent isn’t easy.

Top talent won’t always find your job listing first. Heck, they might already be employed and not actively looking.

So, how do you make sure awesome candidates know about your job opening in the first place? Well, often they don’t — which is why it’s important to get creative when browsing candidates and reaching out.

Then comes the hard part: Actually getting top talent to take action and apply.

The good news is that it’s totally possible to get a good response — and yes, even from top talent… people who are normally SWAMPED with emails from companies wanting to hire them.

If you want to recruit top talent, read on to discover the top seven recruitment best practices (so that you can hire the best for your company).

1. Ask your employees for referrals.

Employees who have been referred by other employees are not only extremely productive workers, but they’re also less likely to quit.

I don’t need to tell you why that’s good for your company in the long-term…

Fewer employees quitting means less time, money, and training spent finding replacements down the road.

And chances are, your high-performing employees will know many other great people.

Next time you post a job, make sure your employees know you’re hiring (and what skills you’re looking for in a candidate). You can even ask them directly if they know anyone who might be a good fit.

Plus, your happy employees will be some of your best advocates. These are the people that won’t hesitate to tell their friends all the reasons why they like working for your company.

If you’re not already asking current employees for referrals, go for it — you’ve got nothing to lose!

2. When sending messages, mention the candidate’s accomplishments.

Who doesn’t like feeling special? Yes, it sounds cheesy (I can see you rolling your eyes), but one thing’s for sure: It’s true. People like to feel unique.

They’re not going to feel as good about the opportunity if it looks like your message wasn’t crafted specifically for them (or if it looks like you sent the same exact message to hundreds of others).

When reaching out to a potential hire, be sure to do your research by checking out their LinkedIn profile and work history. Take a look at their specific achievements.

That way when you do message them, you’ll be prepared. You’ll be able to highlight specific accomplishments and tell them WHY you were impressed.

If you do this, you’ll be far ahead of other companies who are recruiting. Most companies don’t take the time to personalize their messages.

Even worse, they often make the mistake of writing only about their company (not the candidate) and then pasting the job description.

If you don’t draft a message that speaks to the candidate, the message will come across as cold and impersonal.

People want to feel special and appreciated — NOT like one candidate in a sea of hundreds.

3. Keep your 1st message super brief.

recruiting email

The #1 mistake most people make when recruiting is that they provide way too many details in the first message.

It’s easy to think that the more you tell a candidate upfront, the more helpful you’ll come across.

It reality, it actually results in overwhelm and information overload.

Instead, provide them with just enough to peak their curiosity so that they hop on a call with you to learn more.

If you send a cold email to a candidate that drags on, they’ll stop reading.

Assume that anyone you contact is busy. Resist the temptation to go into too much detail. This will show them that you respect their time.

4. Let them know what’s in it for them.

If you’re in touch with a top performer, chances are, they’ve been talking to other companies too (as much as we’d like to think they’ve been talking exclusively to us).

You’ve got to set yourself apart because other companies are trying to sell them on their vision just as much as yours.

Or if a potential candidate is already employed, you’ve got to make a convincing case for why they should go out of their comfort zone and join your company.

You have to figure out what’s in it for them, and let them know what your company can offer them that others can’t.

It all comes down to this: You basically need to sell a total stranger on your company… then convince them why they should dedicate their career to your company.

Sure, it may not SOUND like sales, but in reality it’s a form of sales in its own way. You’re selling them on your company, after all.

When telling a potential hire what’s in it for them, be honest and upfront. Don’t offer them something unrealistic just to get them into an interview.

If you genuinely don’t think you can offer them anything better than what they have, it’s time to look elsewhere.

So, how do you find out what drives them?

As you can imagine, being able to properly answer “What’s in it for them?” involves a lot of active listening and creative questions.

To do this, the key is to find out what really motivates them. What do they value, and what can your company do to give them that? Maybe they want to be able to work from home. Maybe they’re looking for a salary increase or an awesome vacation package.

Whatever it is, the sooner you know, the better.

Hint: A lot of people tend to switch jobs when they feel there’s no room for advancement in their current role.

If the position you’re looking to fill would be a big step up for them in terms of career advancement, then by all means, let them know the importance of the role.

Tell them about the position and why you think they’d be a great fit based on their skill set and experience (and get specific).

Bonus points if you can point out a specific experience that’s unique to them, and why bringing that experience to your company would be a game-changer for you.

Whatever it is, be upfront about these benefits if you want to delight your candidates. Show them you’ve been listening and that you care.

5. Create a sense of urgency.

Urgency can sometimes be the push people need to take action.

It doesn’t hurt to add a little bit of urgency to your messages. Be upfront by telling the candidate when you plan on filling the position.

Not only will they appreciate the honesty, but they’ll know they have a limited amount of time to consider the opportunity.

It can be as simple saying something like, “Our goal is to fill this position by the end of the month.”

When someone knows a deadline is coming up, they’ll consider making a decision right away rather than putting it off.

6. Build an awesome careers page.

There’s no way around it: People are going to feel much more excited about applying for a job when a company looks, well, fun.

Create a careers page that reflects your company’s personality.

And by “personality” I don’t just mean using your company’s branding and official colors — I’m talking more about using your company’s voice.

Candidates want to know who you are and what you’re all about. Make your careers page personal and welcoming.

Talk about your company’s mission and don’t be afraid to write about your values. It’ll help your company get attention from the right candidates.

Luckily for you, many careers pages tend to be sterile. As you know, a robotic approach won’t attract great candidates (unless you’re looking for cyborgs).

You can use this to your advantage by creating an awesome careers page for your company and really separating yourself from other businesses.

7. Follow up with a CTA and continue delivering value.

recruitment email

If some time has passed and a potential candidate still hasn’t responded to your initial message, consider sending a quick follow-up email to show them you’re still interested.

Sometimes a candidate may be curious but undecided, and other times they might’ve read your message and let too much time pass by. Send another message a week later to express your interest again.

Remember that in your follow-up email, it’s important to deliver value.

Here’s one way you might add value: Remind them why you think they’d be an awesome fit for the role, and a few things that your company can offer them. If your company offers some great perks, highlight them.

Always be sure to keep your follow-up email shorter than the original message (no need to write a novel). If they’re interested, you can chat more over the phone or in person.

Another way to increase your likelihood of a response is to lower the commitment.

In short, don’t go in with a big ask. Avoid saying things like “let’s schedule a 60-minute chat.” A prospect will find it much easier to say yes to 15 or 20 minutes (at least initially).

In your sign-off, include a strong call to action or question.

This is vital.

If you don’t end your message with a call to action of some kind, they may not feel that a reply is urgent.

Here’s an example of a call to action that is likely to get a potential candidate’s attention:

“Are you up for a quick 15-minute chat to discuss? (No pressure, I’d just love to tell you more about what we can offer you).”

This call to action includes a question, delivers value, and doesn’t ask the prospect to commit too much time upfront.

Over to you: What’s your best recruiting tip?

Do you have a recruiting tip to share? Share it with us in the comments below!